Personal Assistant and Office Coordinator



Retail (SEFE Energy)


Manchester


Permanent

A great opportunity to join our team, providing outstanding administration and support to our CEO and Business Services Lead.

The role

Are you an experienced Personal Assistant or Office Co-ordinator?

As a B2B energy supplier SEFE Energy supplies thousands of businesses across the UK, France, and Netherlands.

The energy and commodities world has been changing for over a decade driven by forces of decarbonisation, competition, digitalisation and shifting customer expectations. Our strategy equips us to expertly seize these opportunities as the energy transition gathers even greater pace.

We’re looking for people who are passionate about where we’re going and will help us thrive long into the future.

Want to join us on our journey?

 

 

What will you do?

You will provide first class support and administration, working closely with our Chief Executive Officer and Business Services Lead covering the following key areas:

Personal Assistant Duties:

  • Proactively manage the CEO calendar ensuring effective use of time
  • Processing of expenses as and when required
  • Manage travel queries, bookings and preparation of travel itineraries, including visas, for the Manchester office and NL & France office on an ad-hoc basis
  • Assist on various projects for Leadership Team
  • Help with preparation of presentation materials when needed

General Administration:

  • Provide part-time cover to our Reception
  • Maintain relevant Health and Safety, and other department information using spreadsheets, logs and databases
  • Assist with Finance-related tasks such as Purchase Orders, vendor set-ups, processing invoices and expenses for the department and keep up-to-date with all such matters
  • Procurement enquiries
  • General administrative and clerical support to employees including Leadership team
  • Liaise with a variety of companies/stakeholders/offices when requested in accordance with the department’s priorities
  • Onboarding new starters including Health and Safety induction
  • Assist with the department’s filing and archive system
  • Oversee Manchester office security system and liaise with Group Security Team when necessary
  • Assisting with planning and execution of internal and external events, including directors’ visits
  • Build relationships with and be the first point of contact for external vendors
  • Maintain alignment and close relationship with the Group Secretariat team
  • Conduct research and produce reports, as and when required, within required parameters
  • Document flow management

 

What will you bring to the role?

 You will have experience working in an administrative or PA role, demonstrating the following:

  • Stakeholder management and awareness
  • Excellent customer service and communication skills
  • Ability to multitask, with a positive and proactive approach to getting things done
  • Problem solving ability
  • Willingness to learn a variety of tasks
  • Advanced knowledge of MS office packages, including Outlook, Word, Excel and PowerPoint
  • Ability to cope with multiple priorities and changing environment
  • Great attention to detail and a mature and professional attitude to work
  • Diligent and dependable

H&S Knowledge is desirable but not essential

Our offer to you

In return we offer a competitive starting salary supported by a comprehensive, and broad reaching benefits package which includes

  • bonus earning potential
  • non-contributory pension
  • 25 days holiday plus bank holidays
  • buy / sell holidays
  • life assurance
  • medical and dental insurance
  • range of optional flexible benefits

Based in our offices in Manchester City Centre, you can benefit from hybrid working offering the flexibility to spend some of your working week at home. Close to both Deansgate and Oxford Road railway stations and the wider travel networks our offices offer the opportunity to mix with your colleagues in person with a wide variety of creative meeting spaces. You also get the opportunity to enjoy your down time with well-equipped rest areas.

We are committed to supporting your career growth with opportunities to develop both your knowledge and experience through a blended approach to learning.

 

 

Who are we?

We are part of the SEFE Group which employs approximately 1,500 employees. The 350 people working in SEFE Energy are friendly and positive – you can approach anyone for help and your ideas are always welcome.  We’re committed to our REACH principles – Results, Expertise, Action, Challenge, Have courage – but above all else, we care for each other’s welfare and aspirations and above all offer support as your career develops.

Our focus for 2022 – 2025 is strategic, profitable growth and strengthening our foundations, primarily by placing data and technology at the heart of our business model.  We’re looking for people who are passionate about where we’re going and will help us thrive long into the future.

We’re committed to creating an inclusive environment that embraces diversity and fosters the development of knowledge, skills, and experience, so all our people can thrive and prosper in their careers with us.  We are a place where you can be yourself and make your mark because whatever your role, you’ll find an open, welcoming atmosphere that empowers you, encourages fresh thinking, and recognises your contribution.

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