HR Co-ordinator



HR


London


Permanent

The role of the HR Coordinator is to provide responsive support to manage the effective administration of employee lifecycle processes in a commercial and trusted manner within agreed SLAs. This role is accountable for continuous process improvement.

Securing Energy for Europe GmbH (SEFE GmbH) is a major European energy company focused on maintaining the security of supply and generating commercial value in Europe. Its main business areas include supplying energy to customers, energy trading, gas transportation and the operation of gas storage facilities. SEFE GmbH is an internationally operating group consisting of around 50 companies in 16 countries in Europe, Asia and North America. The SEFE Group employs approximately 1,500 employees, around 200 of whom work at its Berlin headquarters.

SEFE Marketing & Trading Limited (SM&T) is an integral part of the SEFE Group. Headquartered in London, SM&T is an agile multi-commodity trader and trading partner. With deep experience in derivatives, digital and analytics and ready for the opportunities arising from the energy transition, we seek to create value, both on a proprietary basis and for its partners, in all key European gas, LNG, power and environmental products markets.

Our culture is defined by our people. Through living our values every day, we continue to create a culture that enables us all to succeed. We work as one team with our customers, our parent company and each other in order to understand each other’s needs. With an unstoppable passion for excellence, growth and learning, we’re committed to creating an environment that fosters the development of knowledge, skills and experience, so that our people can thrive and prosper in their careers with us. We believe that we have the best team in the industry which makes us a trusted partner across international capital and energy markets. Our diverse employee base, with a wealth of expertise, knowledge and experience makes SM&T a truly exciting place to work. We encourage new ideas and initiatives as innovative thinking is central to how we do business. Most importantly, we are a growing and developing business where inspired individuals can make a difference and help shape our future.

Role objectives

The role of the HR Coordinator is to provide responsive support to manage the effective administration of employee lifecycle processes in a commercial and trusted manner within agreed SLAs. This role is accountable for continuous process improvement.

Duties & Responsibilities

On-boarding process

  • Administrative support to the on-boarding process including drawing up employment contracts and co-ordination of the post-offer process
  • Co-ordinate the new starter process, including induction arrangements, communication to relevant departments, updating SAP and organisation charts
  • Coordinate post-induction arrangements, e.g. end of probation

General Administration

  • General admin support to the HR function, including ad hoc employee correspondence, support queries and requests and maintaining employee files
  • Create letters and documents in support of the Joiners, Movers, Leavers (JML) and employee life cycle processes for Line Managers and Employees
  • Responsible for identifying changes in the JML processes and escalating where appropriate
  • Provide assistance with maternity/paternity/adoption leave arrangements
  • Provide administrative assistance with all L&D activity.
  • Update employee data on SAP (HR System); create and amend positions and update organisation structures in SAP to reflect team changes.
  • Responding to a variety of reference requests in a timely manner
  • Respond to HR queries
  • Provide support to the HR Systems and Operations Lead with compensation review preparation and benchmarking
  • Support the process for new visas and monitor existing visa expiry and extension requirements ensuring compliance with UK Border Agency guidelines
  • Support HR Projects where applicable.

Payroll, Reward, Benefits

  • Liaise with Payroll Services to ensure delivery of monthly Joiner, Mover & leaver administration (JML)

Skills & Competencies

  • Strong attention to detail and ability to work towards tight deadlines
  • Highly motivated, organised and commercial
  • Results focused with the ability to manage competing priorities and multiple stakeholders
  • Passionate about team work and providing excellent service
  • Highly effective written and verbal communication skills
  • Good relationship management capabilities
  • Diligent and reliable
  • Proactive in achieving results and seeking improvements

Experience

  • Operational HR administration experience is essential, ideally from within an international organisation
  • Understanding of UK employment legislation and HR management practices
  • Excellent working knowledge of MS Office, particularly Outlook, Excel & Word
  • Working knowledge of SAP HR – preferred

Education

  • Professional HR qualification – not essential
  • Degree level education (or equivalent) – not essential
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